Connect Your Field. Control Your Margin.
Your field crews are disconnected from the office, job costing is delayed by weeks because timesheets come in late, and subcontractor compliance documents live in a filing cabinet. Getting a clear picture of your projects' health takes hours every week. We connect your field, office, and job site systems — and give you live dashboards from a single plain-English question. Results in week one.
Every AI Tool You've Bought Failed.
Here's the part nobody told you.
Every AI tool on the market assumes your data is clean, connected, and accessible. It's not. That's why nothing has worked — yet.
Job costing is always 2–3 weeks behind because timesheets come in late from the field, change orders aren't logged until billing, and nobody knows a job is over budget until it's already shipped.
Live job cost dashboards pull from mobile time tracking, purchase orders, and change orders in real time — so you know a job is going over budget while there's still time to act. →
Your field crews have no reliable way to reach the office from job sites — they're calling on personal cell phones, missing important updates, and wasting time driving back for information they could get remotely.
We design and manage the remote access, mobile IT, and VoIP infrastructure that keeps your field connected to the office — securely, reliably, from any job site. →
Subcontractor insurance certificates and compliance documents expire and nobody notices until a claim happens — then you're scrambling to prove coverage that lapsed months ago.
Automated compliance tracking alerts your project managers 30, 60, and 90 days before any subcontractor document expires. →
Equipment is sitting idle on one job site while another site is renting the same type of equipment from a third party — you have no visibility into your fleet utilization.
Live equipment dashboards show every piece of equipment, its location, utilization rate, and maintenance status — so you can redeploy before you rent. →
Your bid pipeline is a spreadsheet that one estimator owns — you don't know your win rate by project type, which GCs you're winning with, or where your estimating time is being wasted.
Live bid pipeline dashboards track every opportunity from estimate to award, with win rate analysis by project type, GC, and region. →
Full Dashboards. One Prompt Each.
Every dashboard below was built from a single plain-English question — and lives at your own URL, built from your data. Click the tabs, sort the table, dismiss alerts.
| Job | Contract Value | Budget Used | % Complete | Projected Margin | Status |
|---|---|---|---|---|---|
| Westgate Condo | $2.1M | 94% | 78% | 4.2% | ⚠ Below |
| Northside Industrial | $1.4M | 88% | 71% | 8.1% | → Monitor |
| Harbor Retail | $890K | 82% | 74% | 11.4% | → Monitor |
| Apex Office Build | $1.8M | 61% | 58% | 24.8% | ✓ On Track |
| Riverside Comm. | $3.2M | 44% | 42% | 31.2% | ✓ Strong |
Westgate Condo at 94% budget, 78% complete — margin collapsed to 4.2%. 8 COs pending.
14 active projects are currently tracked, with 3 over budget representing $184,200 in exposure. Westgate Condo is the most critical — at 94% of budget with only 78% of work complete, the projected margin has collapsed to 4.2% from the original 18% estimate. A change order or scope negotiation with the owner is needed immediately. Eight change orders totaling $94,000 are pending approval, creating cash flow exposure that should be escalated. On the positive side, Riverside Commercial is tracking at 31% margin and Apex Office Build is on track at 24.8% — the portfolio average of 22.4% is up 1.8 points from Q3.
Two Powerful Tools. Zero Technical Overhead.
Both capabilities are fully managed — your team never touches a server, database, or line of code.
Prompt to Dashboard
Ask a question. See the answer live.
Type a question about your business in plain English. Within seconds, a live dashboard surfaces the answer — updated automatically from your existing data sources. No spreadsheets. No waiting on someone to pull a report.
- Real-time KPI tiles built around your business metrics
- Pulls from your existing systems (CRM, ERP, spreadsheets)
- Shareable views for leadership, board meetings, and reviews
- Managed and maintained — no developer required
Prompt to Report
Ask a question. Get a written analysis.
The same question that generates a dashboard can also produce a formatted narrative report — complete with trend analysis, flags, and recommendations. Ready for your leadership team, your clients, or your board.
- Narrative summaries generated from your real data
- Trend analysis, anomaly flags, and recommendations included
- Export-ready for client reviews, board decks, and stakeholders
- Runs on the same managed infrastructure as your dashboards
Every Visibility Gap. Solved.
If you can describe the question, we can build the dashboard. Here's a sample of what Construction businesses ask for most.
Job Costing & Margin
- Live job cost vs. budget by project
- Labor, material, and subcontractor variance
- Change order pipeline and approval status
- Projected margin by job at completion
Field Operations
- Daily time log completion by site
- Field report submission tracking
- Safety incident log and OSHA status
- Remote access and VoIP uptime monitoring
Subcontractor Compliance
- Insurance certificate expiration tracking
- Workers comp and GL status by sub
- W-9 and signed contract compliance
- Automated renewal reminders at 30/60/90 days
Equipment & Fleet
- Fleet utilization by equipment type
- Idle equipment vs. active rental costs
- Maintenance schedule and breakdown tracking
- Redeployment opportunity alerts
Automated Reports
- Daily field operations summary to PM team
- Weekly job cost report to ownership
- Monthly subcontractor compliance status
- Quarterly bid pipeline and win rate analysis
AI Workflow Automation
- Auto-alert when job crosses budget threshold
- Sub insurance expiration reminder to PM
- Missing daily report notification at 4pm
- Idle equipment redeployment suggestion
If you can describe it in plain English, we can build it.
We've built dashboards from spreadsheets, ERPs, industry software, billing systems, and custom databases. The assessment is free — tell us what you need.
From Assessment to Insights in Days
We handle the technical setup. You start asking questions.
Free Assessment
Tell us how your field crews communicate, what systems you use for job costing and time tracking, and where your biggest visibility gaps are. We'll map out exactly what can be connected and automated.
Get Approved
Our team reviews your environment and reaches out within 2 business days to confirm fit — including your remote access, mobile IT, and VoIP infrastructure needs for field connectivity.
Connect & Configure
An AIBMM-approved vendor connects your job costing, time tracking, and field reporting systems. We also design and manage the remote access and VoIP infrastructure that keeps your field connected. No IT lift from your team.
Start Prompting
Ask questions in plain English. Get live dashboards showing job profitability, field operations, equipment utilization, and subcontractor compliance — built from your actual data. Results in week one.
Try It Free for 2 Months.
Love It or Leave It.
We build your dashboard from your existing data — securely, with no technical lift from your team. Use it for two full months. If it doesn't change how you run your business, walk away. No invoice. No hard feelings.
Your data stays yours. Dashboards are built from your existing systems — securely connected, never shared, hosted on infrastructure you control.
- Custom dashboards tailored to your construction firm's KPIs
- Job costing and field reporting integration included
- 2 system integrations (job costing, time tracking, or compliance) included
- Live job profitability, equipment, and subcontractor dashboards
- Automated subcontractor compliance tracking and alerts
- Remote access and VoIP infrastructure design and management
- Production-grade database with daily backups
- Secure cloud infrastructure you control
- Email & SMS alert setup for budget overruns and compliance
- Monthly project performance intelligence report
- Direct access to Coulee Tech team
- Dev + Production environments included
Additional System Integrations — $95/mo each. Two are already included.
No credit card required to start. No setup fees.
AI Doesn't Fail Because of AI.
It Fails Because of the Foundation.
The AIBMM (AI Business Maturity Model) maps exactly where businesses get stuck — and it's always the foundation. Without Level 3, Levels 4 and 5 are impossible. Every failed AI investment you've made stalled because this layer was missing.
AIBMM is the framework. Coulee Tech is your certified delivery partner. The combination is something no standalone vendor offers.
Your Projects Deserve Better Data.
Stop finding out a job is over budget after it's done. Stop discovering expired subcontractor insurance after a claim. The assessment is free, setup is handled, and results come in week one. If you don't love it, don't pay.