Your DMS Data, Finally Working For You
Your sales data is locked in CDK Global, F&I performance doesn't come out of Dealertrack until month-end, and FTC Safeguards compliance is tracked in a spreadsheet. Getting a clear picture of your dealership's health takes hours every week. We connect your DMS, F&I, and compliance systems into a single source of truth — and give you live dashboards from a single plain-English question. Results in week one.
Every AI Tool You've Bought Failed.
Here's the part nobody told you.
Every AI tool on the market assumes your data is clean, connected, and accessible. It's not. That's why nothing has worked — yet.
Your CDK Global DMS has all the data — but getting it out requires custom reports that take hours to build, and by the time leadership sees the numbers they're already a week old.
We connect directly to your CDK data and surface live dashboards. Sales, service, and inventory — updated in real time, no report-building required. →
F&I performance is invisible until the Dealertrack funding report comes out at month-end. By then, underperforming deals are already closed and there's nothing to fix.
Live F&I dashboards show penetration rates, product mix, and pending funding deals every day — so managers can coach in the moment. →
The FTC Safeguards Rule requires a written information security program, vendor management, and annual risk assessments — and you're tracking all of it in a spreadsheet that nobody trusts.
Automated FTC Safeguards compliance dashboards track every requirement, vendor BAA, and assessment date in real time. →
Used vehicle inventory is aging past 60 and 90 days and you don't find out until a manager walks the lot — by then you're already discounting to move metal.
Live inventory aging dashboards alert your used car manager the day a unit crosses each threshold, before the discount conversation starts. →
Service department throughput is measured by gut feel — you don't know your actual RO cycle time, parts fill rate, or technician efficiency until someone pulls a CDK report.
Live service dashboards built from CDK data show every metric that drives service profitability — updated every shift. →
Full Dashboards. One Prompt Each.
Every dashboard below was built from a single plain-English question — and lives at your own URL, built from your data. Click the tabs, sort the table, dismiss alerts.
| Salesperson | Units | Front Gross | Back Gross | Total Gross/Unit | Status |
|---|---|---|---|---|---|
| J. Martinez | 16 | $44,800 | $31,200 | $4,750 | ✓ Strong |
| K. Thompson | 14 | $38,500 | $27,300 | $4,700 | ✓ Strong |
| R. Davis | 13 | $33,800 | $24,700 | $4,500 | ✓ On Track |
| M. Johnson | 12 | $28,400 | $21,600 | $4,167 | ✓ On Track |
| A. Wilson | 11 | $24,200 | $18,700 | $3,900 | → Monitor |
84 units sold, 16 from target. T. Brown at 9 units — below minimum threshold.
The store has sold 84 units month-to-date, 16 units from the 100-unit target with 8 selling days remaining — a pace of 2 units per day is needed to close the gap. Average total gross per unit is $4,440, above the $4,200 target, driven by strong F&I performance. J. Martinez leads the floor at $4,750 total gross per unit, 13% above the store average. T. Brown is the outlier at 9 units and below the minimum performance threshold — a performance conversation is warranted. CDK data shows the new vehicle mix is shifting toward higher-margin trim levels, which is supporting the gross improvement.
Two Powerful Tools. Zero Technical Overhead.
Both capabilities are fully managed — your team never touches a server, database, or line of code.
Prompt to Dashboard
Ask a question. See the answer live.
Type a question about your business in plain English. Within seconds, a live dashboard surfaces the answer — updated automatically from your existing data sources. No spreadsheets. No waiting on someone to pull a report.
- Real-time KPI tiles built around your business metrics
- Pulls from your existing systems (CRM, ERP, spreadsheets)
- Shareable views for leadership, board meetings, and reviews
- Managed and maintained — no developer required
Prompt to Report
Ask a question. Get a written analysis.
The same question that generates a dashboard can also produce a formatted narrative report — complete with trend analysis, flags, and recommendations. Ready for your leadership team, your clients, or your board.
- Narrative summaries generated from your real data
- Trend analysis, anomaly flags, and recommendations included
- Export-ready for client reviews, board decks, and stakeholders
- Runs on the same managed infrastructure as your dashboards
Every Visibility Gap. Solved.
If you can describe the question, we can build the dashboard. Here's a sample of what Auto Dealerships businesses ask for most.
Sales & Gross
- CDK units sold and gross profit by salesperson
- Front and back gross per unit trending
- New vs. used sales mix and margin
- Daily pace-to-target dashboard
F&I Performance
- Dealertrack product penetration rates
- Back gross per deal by F&I manager
- Pending funding status and aging
- Chargeback tracking and early payoff alerts
FTC Safeguards
- Overall compliance score and gap analysis
- Vendor BAA status and expiration tracking
- Employee training completion and deadlines
- Annual risk assessment status and reminders
Service Department
- CDK technician efficiency and RO throughput
- Parts fill rate and special order status
- Effective labor rate trending
- CSI score and comeback tracking
Automated Reports
- Daily sales and gross summary to management
- Weekly used inventory aging report
- Monthly F&I performance scorecard
- FTC Safeguards quarterly compliance report
AI Workflow Automation
- Auto-alert when used unit crosses 60-day threshold
- Dealertrack funding delay notification at 5 days
- FTC training reminder 30 days before expiration
- Service comeback alert to service manager
If you can describe it in plain English, we can build it.
We've built dashboards from spreadsheets, ERPs, industry software, billing systems, and custom databases. The assessment is free — tell us what you need.
From Assessment to Insights in Days
We handle the technical setup. You start asking questions.
Free Assessment
Tell us which systems you're running — CDK Global, Dealertrack, or others — and what data you can't see clearly. We'll map out exactly what can be connected and automated, including FTC Safeguards compliance tracking.
Get Approved
Our team reviews your environment and reaches out within 2 business days to confirm fit and scope your data sources — DMS, F&I platform, and compliance systems.
Connect & Configure
An AIBMM-approved vendor connects your CDK Global DMS, Dealertrack F&I data, and compliance tracking. No IT lift from your team. Customer financial data handled per FTC Safeguards requirements.
Start Prompting
Ask questions in plain English. Get live dashboards showing sales, F&I performance, inventory aging, service throughput, and FTC compliance — built from your actual CDK and Dealertrack data. Results in week one.
Try It Free for 2 Months.
Love It or Leave It.
We build your dashboard from your existing data — securely, with no technical lift from your team. Use it for two full months. If it doesn't change how you run your business, walk away. No invoice. No hard feelings.
Your data stays yours. Dashboards are built from your existing systems — securely connected, never shared, hosted on infrastructure you control.
- Custom dashboards tailored to your dealership's KPIs
- CDK Global or Dealertrack integration included
- 2 system integrations (DMS, F&I, or compliance) included
- Live sales, F&I, inventory, and service dashboards
- FTC Safeguards compliance tracking and alerts
- Automated reporting on your schedule
- Production-grade database with daily backups
- Secure cloud infrastructure — customer financial data protected
- Email & SMS alert setup for inventory aging and compliance
- Monthly dealership performance intelligence report
- Direct access to Coulee Tech team
- Dev + Production environments included
Additional System Integrations — $95/mo each. Two are already included.
No credit card required to start. No setup fees.
AI Doesn't Fail Because of AI.
It Fails Because of the Foundation.
The AIBMM (AI Business Maturity Model) maps exactly where businesses get stuck — and it's always the foundation. Without Level 3, Levels 4 and 5 are impossible. Every failed AI investment you've made stalled because this layer was missing.
AIBMM is the framework. Coulee Tech is your certified delivery partner. The combination is something no standalone vendor offers.
Your Dealership Deserves Better Data.
Stop finding out about F&I performance at month-end. Stop tracking FTC Safeguards compliance in a spreadsheet. The assessment is free, setup is handled, and results come in week one. If you don't love it, don't pay.